SoloPay — Privacy Policy & Terms of Use

Last updated: 1 May 2026

Privacy Summary: Your data stays on your device. SoloPay is offline-first — all invoices, time entries, clients, and projects are stored locally on your iPhone. Nothing is sent to our servers, and we don't track you.

1. What Data Does SoloPay Collect?

SoloPay is designed to protect your privacy. Here's exactly what we do and don't collect:

What SoloPay stores (on your device only):

Clients you add (name, email, phone, company, address, hourly rate)
Projects you create (name, description, budget, deadline)
Tasks you add (title, due date, priority, notes)
Time entries you log (duration, description, project, client)
Invoices you generate (invoice number, amounts, client, line items)
Business details you set in Settings (business name, address, contact)
Your preferences (currency, budget thresholds, notification settings)

What SoloPay does NOT collect or track:

No analytics or usage data
No advertising identifiers or tracking cookies
No location data
No camera, photos, or contacts access
No browsing history or personal identifiers
No IP address logging
No third-party tracking SDKs

2. Where Is My Data Stored?

Local device storage: All your data is stored in encrypted form on your iPhone in the app's private sandbox folder, protected by your device's passcode and iOS encryption.

iCloud backups: If you have iCloud+ enabled, your device backups may include app data. This is controlled by Apple's backup system, not by SoloPay. You can disable iCloud backups for SoloPay in Settings → [Your Name] → iCloud → Manage Storage → SoloPay.

No remote servers: SoloPay does not send your data to any SoloPay servers. Your data never leaves your device unless you explicitly choose to share it (via email, export, or share sheet).

3. When Does My Data Leave My Device?

Your data only leaves your device when you initiate an action:

Email an invoice: When you tap "Email Invoice," the PDF is sent via Apple Mail directly to the recipient. We don't route it through our servers.
Export records: When you tap "Records Export," a PDF and CSV files are generated and presented via the iOS share sheet — you choose where they go (email, Messages, Notes, Files, etc.).
Share via iOS share sheet: Any share action uses Apple's native share APIs — data goes to the app you select.
In-app purchases: When you subscribe to SoloPay Pro, your payment is processed by Apple's StoreKit framework. SoloPay does not see your payment details.

4. Third-Party Services

SoloPay integrates only with Apple's own services:

Service	Purpose	Data Shared
Apple StoreKit 2	Subscription purchases (Pro tier)	Apple receives your purchase details; we don't
UserNotifications	Local reminders (invoices, budgets)	Notifications stay on your device
MessageUI	Email composer for invoice delivery	Your email app handles recipient data
UIActivityViewController	iOS share sheet	Data goes to the app you choose

No analytics, no tracking, no ads. We do not use Firebase, Mixpanel, Amplitude, or any analytics platform.

5. Your Rights

You have full control over your data:

Access: All your data is visible in the app
Edit: You can edit or update any client, project, invoice, or time entry at any time
Export: You can export Records Export (PDF + CSVs) for any UK tax year
Delete: You can delete any individual record (client, project, invoice, time entry)
Reset all: In Settings → Data, you can "Reset All Data" which permanently deletes everything

UK GDPR & EU GDPR Rights: Under GDPR Article 15–22, you have the right to access, correct, delete, restrict, export, and port your data. Because SoloPay stores everything on your device and you control it entirely, these rights are exercised directly in the app — no need to contact us.

6. Children's Privacy

SoloPay is designed for freelancers and sole traders (adults). We do not knowingly collect data from anyone under 13. If you believe a child has created an account, please contact focusflowuk@gmail.com and we will help delete their data.

7. Changes to This Privacy Policy

We may update this policy from time to time. We will post changes here and update the "Last updated" date at the top. Continued use of the app constitutes acceptance of the updated policy. If a material change affects your rights, we will provide notice in the app or via update notes in the App Store.

8. Contact Us

If you have questions about this privacy policy, your data, or how SoloPay handles your information, contact:

Email: focusflowuk@gmail.com

Please allow 5–7 business days for a response.

Terms of Use

1. Licence

SoloPay is licensed to you, the end user, for personal, non-commercial use on your own iOS devices. You may not:

Reverse engineer, decompile, or attempt to discover source code
Redistribute, sell, or sublicense the app
Use the app for unlawful purposes
Attempt to circumvent license verification or in-app purchase mechanisms

2. Subscriptions

SoloPay Pro: Available as a monthly (£4.99/month) or annual (£39.99/year) subscription.

Pricing: Prices may change. We will notify you of price changes before they take effect. You may cancel your subscription before the price change to avoid it.

Free Trial: New subscribers receive a 14-day free trial. Your subscription will automatically renew at the end of the trial unless you cancel at least 24 hours before renewal.

Cancellation: You can cancel your subscription at any time via the App Store. Your access to Pro features will end at the end of your current billing period.

Refunds: Refund requests are handled by Apple via your App Store account. SoloPay does not process refunds directly.

3. Acceptable Use

You agree not to use SoloPay to:

Create fraudulent invoices or engage in billing fraud
Harass, threaten, or defame anyone
Violate anyone's intellectual property or privacy rights
Break local, state, or national laws
Store or transmit malware or harmful code

4. Limitation of Liability

SoloPay is provided "as is" without warranties. SoloPay (and its creators) are not liable for:

Data loss due to device malfunction, accidental deletion, or backup failure
Any financial, tax, or legal consequences arising from your use of the app
Invoices you generate (their accuracy, legality, or compliance with tax law is your responsibility)
Any loss of earnings, business interruption, or indirect damages

To the maximum extent permitted by law, our total liability for any claim is limited to the amount you paid for SoloPay (or £0 if you're using the free tier).

5. Disclaimer — Not Tax or Legal Advice

⚠️ Important: SoloPay is a productivity and invoicing tool for freelancers. It is not a tax advisor, accountant, or legal service.

SoloPay does not provide tax, accounting, or legal advice. You are solely responsible for:

Ensuring your invoices meet UK and local legal requirements
Calculating correct VAT (if applicable) and ensuring you meet HMRC registration thresholds (£90,000)
Keeping accurate records for Self Assessment and Making Tax Digital (MTD)
Filing your tax return on time
Complying with all applicable laws in your jurisdiction

For tax and accounting advice, consult a qualified accountant or visit gov.uk.

6. Governing Law

These terms are governed by the laws of England and Wales (UK). Any disputes shall be resolved in the courts of England and Wales.

7. Severability

If any part of these terms is found to be invalid or unenforceable, the remaining parts shall continue in full effect.

8. Entire Agreement

These terms and the privacy policy constitute the entire agreement between you and SoloPay regarding the app. They supersede all prior agreements or understandings.